Privacy Policy

🌐 ACRESPAN™ — PRIVACY POLICY Version 1.0 — Draft (Not legal advice; final review by counsel recommended.) 1. Introduction AcreSpan LLC (“AcreSpan”, “we”, “our”, or “us”) respects your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information when you use the AcreSpan online platform (“Platform”), including account registration, listing creation, bidding, document generation, and water-credit transactions. By accessing the Platform, you consent to this Privacy Policy. 2. Information We Collect 2.1 Information You Provide When you create an account or interact with the Platform, you may provide: Name, mailing address, phone number, email Farm Unit information, acreage, crop plans Water rights, allocations, credits, and pumping data Bids, offers, documents, contracts, and communications Payment-related information (invoices, ACH details, fee authorizations) Uploaded documents, including legal instruments and district filings We do NOT store full credit card numbers. 2.2 Automatically Collected Information We may collect: IP address, browser type, device information Login timestamps and user activity logs Cookies and session identifiers Error logs and analytics data 2.3 Third-Party Data We may receive information from: Water Districts and Subdistricts Government/public records Mapping, legal, or hydrological data systems Payment processors or financial institutions 3. How We Use Your Information We use personal and operational data to: Verify grower identity and farm unit ownership Operate listings, auctions, bidding, and settlement processes Generate contracts, transfer documents, and district filings Invoice buyers and sellers for platform fees Provide customer support Improve platform features and analytics Comply with legal and regulatory obligations We do not sell personal information to third parties. 4. Who We Share Information With We may share information with: 4.1 Water Districts / Subdistricts To confirm eligibility, validate water rights, and process transfers. 4.2 Transaction Counterparties Buyer and Seller receive necessary information for legally valid transfer documents. 4.3 Service Providers Including: cloud hosting providers payment processors legal or compliance consultants analytics tools 4.4 Legal or Regulatory Requirements We may disclose records if required by: court orders audits government agencies regulatory compliance 5. Data Security We implement administrative, physical, and technical safeguards including: encrypted data transmission (HTTPS) secure credential storage role-based access controls (RBAC) No system is completely secure, and AcreSpan cannot guarantee absolute protection. 6. Data Retention We retain: Transactional data for regulatory compliance (typically 7+ years) Account information until you request deletion Documents and contracts required for water-district reporting 7. Your Rights Depending on jurisdiction, you may request: Access to your data Correction of inaccurate information Deletion of non-regulatory data Restrictions on processing Requests may be submitted through your account or by contacting support. 8. Cookies We use cookies for login sessions, security, and analytics. You may disable cookies, but the Platform may not function properly. 9. Changes to This Policy We may update this Privacy Policy periodically. Continued use of the Platform constitutes acceptance of updates. 10. Contact Information AcreSpan LLC Customer Support Email: support@acrespan.com Phone: (719) 754-3854